Registrar for Ockelbo Municipality (Temporary Position)

Description:

At Ockelbo Municipality, approximately 500 employees work together to create a good daily life for the municipality's residents. With short decision-making paths, close collaboration, and great opportunities to influence, you get to be part of developing both the operations and the municipality. We offer, among other things, wellness allowances, employee support via Falck, and the opportunity for vacation day exchange. For us, it is important to create conditions for both professional development and balance between work and private life. Welcome to Ockelbo – a place to grow! 1 position(s). WORK DUTIES Do you want a role where you combine service, administration, and development work? Do you enjoy creating structure, providing support to operations, and contributing to legally sound information management? Then this might be the position for you. Ockelbo Municipality is now seeking a registrar for a temporary position extending through August 31, 2027, with the possibility of extension. As a registrar, you will become part of the Operations Support unit and work closely with the municipality's registrar and archivist. The role is broad and varied, combining operational registrar work with developing routines, processes, and methods within document and information management. You are responsible for managing the municipality's public records and have an important role in ensuring legally sound, efficient, and accessible information management. The work is carried out in close collaboration with operations throughout the municipality, where you provide support, guidance, and expertise in this area. Part of the assignment also involves staffing the municipality's Welcome Center. Here you are an important point of contact for the municipality and help residents, employees, and other visitors via phone, digital channels, and personal meetings. You contribute to a professional and service-oriented approach and help guide visitors appropriately within the organization. Your work duties include, among other things: • Registration and journaling of incoming and outgoing documents • Management of archive matters • Disclosure of public records • Support to operations on issues related to document and information management • Mail handling and other administration related to the registrar function • Staffing of the municipality's Welcome Center Here you will become an important part of both daily operations and long-term development work in information management and service. QUALIFICATIONS We are looking for someone with post-secondary education in public administration, archive and information science, political science, law, administration, or another field that the employer deems relevant. Alternatively, you have work experience that the employer deems equivalent. The position requires that you have experience with registration and journaling of incoming and outgoing documents and disclosure of public records in public operations. You have good knowledge of the principle of public access and a good understanding of the Public Access to Information and Secrecy Act, the Administrative Procedure Act, and the Archives Act. You are also accustomed to working in digital systems and express yourself well in Swedish in both speech and writing. It is an asset if you have experience with registrar work in municipal operations and knowledge in archive management, information security, or data protection. We also view positively experience in developing routines and governing documents, conducting training initiatives, or providing support to operations in document and information management. As a person, you are organized, thorough, and quality-conscious. You have the ability to plan, prioritize, and independently drive your work forward while maintaining a service-oriented approach. The role involves many points of contact, both within the organization and through work at the municipality's Welcome Center, which requires good collaboration skills, professional conduct, and the ability to adapt your communication to the recipient and situation. We are looking for someone who thrives in a role where you both manage and develop working methods in your area and who enjoys sharing your knowledge to support operations. Great emphasis will be placed on personal suitability. Type of Employment: Fixed-term employment. Duration: 6 months or longer, start date: October 1, 2026 or earlier by agreement, end date: August 31, 2027. For the interview, you must bring a valid passport or national ID card. If you are a citizen of a country outside the EU/EEA, you must also be able to prove your right to work in Sweden by presenting a valid residence and work permit. We do this to verify your identity and ensure that you have the right to work in Sweden. In accordance with the municipality's decision on background checks, anyone offered employment must provide a criminal record certificate before an employment contract can be signed. For certain positions, security clearance may be conducted as part of the recruitment process. A probationary period may be applied. If you have protected personal information, please contact the responsible contact person for information on how to apply. Otherwise, applications are made through our recruitment system. We view diversity as a strength and welcome applicants with different backgrounds, experiences, and perspectives. We look forward to receiving your application! We decline offers of recruitment services, advertising, and recruitment assistance. In this recruitment process, the choice of recruitment channels has already been determined.

Overview

Type

job

Status

active

Visibility

public

City

Ockelbo

Address

Södra Åsgatan 30D

GPS

60.890612006693, 16.71679123543copyopen in

Email

[email protected]

Views

7

Published

15. 6. 2026

Edited

21. 6. 2026

Specifications