Administrator

Description:

Umeå University is one of Sweden's largest higher education institutions with over 41,500 students and approximately 4,600 employees. At the university, there is a diversity of high-quality education and world-leading research in several scientific fields, and it was here that the groundbreaking discovery of the gene scissors CRISPR-Cas9 was made, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close by. Our cohesive campus makes it easy to meet, collaborate, and exchange knowledge, something that fosters a dynamic and open culture. The societal transformation and major green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, it is about conducting research about – and in the midst of – a society in transformation. But also about delivering education for regions that need to expand quickly and sustainably. This is simply where the future is created. Are you interested in learning more? Read more about Umeå University as an employer. This position will be based at Umeå Marine Research Centre (UMF), which is a unit within Umeå University and is located in Norrbyn, just 40 km south of Umeå. UMF's strategic mission focuses on research, education, environmental monitoring, and public engagement. Particularly relevant for this position is that UMF's area of responsibility includes the Arctic, subarctic, and extreme environments, where warming in the former occurs up to three times faster than the global average. Furthermore, UMF has world-class research infrastructure and platforms, including mesocosms, research vessels, and a scientific diving team. More information can be found here. Work location: On-site at Umeå Marine Research Centre. Job Description This is an exciting opportunity to support the operations and development of UMF as part of our ongoing transformation initiatives. Are you a service-oriented and independent administrator who enjoys varied tasks? Responsibilities As an administrator at UMF, you will work with various administrative tasks. These are varied and involve independent work where you need to be able to handle multiple things at the same time. Support the management team and provide administrative assistance in various processes and tasks, including event planning, meeting notes, and document coordination. Support UMF's accountant with certain financial administrative tasks. Work with finance and HR-related tasks such as travel bookings and follow-up, ordering, and procurement. Investigate and ensure that UMF's administrative processes function correctly and that there are guidelines for various administrative processes. Manage UMF's calendar, archive, and records log, as well as the Microsoft Teams workspace. Keep UMF's intranet updated. Support recruiting managers with onboarding of new employees (planning and implementation). This may vary over time and other similar administrative tasks may be included. Required Qualifications At least a high school diploma or equivalent, and several years of experience from similar administrative tasks. Experience working with administrative systems and strong oral and written skills in both Swedish and English. Have detailed knowledge of the Microsoft computer environment. Personal qualities required for this position are: service-oriented, solution-focused, independent, proactive, collaborative, flexible, communicative, good organizational skills, and attention to detail. Meritorious Experience with administrative work at a government agency and in management and/or various functional groups. Experience with university systems including Raindance, Office, Primula, and/or equivalent systems from other companies. Technically proficient and has experience working with web tools. Great weight will be placed on personal suitability. Terms The position is full-time, fixed-term for 11 months. Expected start is August 2026 or by agreement. Application should include: A personal letter that clearly summarizes your qualifications and experience, how these meet the required criteria, and your motivation for applying (maximum two pages). CV. Contact information for at least two references. Other relevant documents that the applicant wishes to submit. Applications must be received through our e-recruitment system Varbi no later than July 6, 2026. For questions about the position, please contact: Nick Kamenos, Director of UMF; [email protected] Umeå University wishes to offer an equal and equitable environment where open dialogue between people with different backgrounds and perspectives forms the foundation for learning, creativity, and development. We therefore welcome people with diverse backgrounds and experiences to apply for this position. To staffing and recruitment companies and to you who are sales representatives: We politely but firmly decline direct contact from staffing and recruitment companies as well as sellers of additional job postings.

Overview

Type

job

Status

active

Visibility

public

City

Hörnefors

Address

Norrbyn

GPS

63.576694745359, 19.827568087348copyopen in

Email

[email protected]

Views

7

Published

12. 6. 2026

Edited

22. 6. 2026

Specifications