Administrative Manager at Kvarnbyskolan

Description:

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who want to think big, new, and differently with us – for the people of Stockholm. Welcome to us Kvarnbyskolan is a preschool through grade 6 school with approximately 310 students, including a newly adapted elementary program. Kvarnbyskolan has approximately 64 employees. The school is located in Rinkeby with practical facilities about 5 minutes from the subway. Kvarnbyskolan has a complete student health team and a staffed school library. The adapted elementary program is located in the regular school's facilities, and we work toward inclusion based on all students' abilities. Our vision is to be an attractive school for our students and employees, where we meet each day with excellence, which we achieve through our values of communication, security, and learning. Kvarnbyskolan has stable administration and balanced finances with well-functioning routines. Our strong administrative and service team is ambitious and well-organized, with the clear goal of relieving the core operations so that teaching always remains in focus. Learn more about the school here What we offer As an employee of Stockholm City, you have access to fitness and wellness benefits and can purchase the city's fitness and swimming hall cards at a subsidized price. Under certain conditions, you can exchange vacation pay supplement for additional vacation days. Read more about our benefits here. As a new manager in Stockholm City, you will be offered management introduction, and through the city's network you deepen your knowledge in various areas and build valuable relationships. Read more here. Your role As Administrative Manager at Kvarnbyskolan, your assignment includes: - Having overall responsibility for the school's finances, including budget work, ongoing forecast monitoring, purchasing management, and procurement. - Assisting the principal, management group, and other employees with administrative tasks. - Maintaining contacts and good relationships with the Education Administration, finance department, Sisab, suppliers, and other stakeholders. - Providing the principal with support for financial decisions. - Managing employment contracts, terminations, pensions, salaries, salary supplements, salary increases, wage subsidies. - Leading operational processes. - Recording minutes at, for example, staff meetings, note-taking at management meetings, booking travel, facilities, and premises, etc. - Working in the Hypergene system. - Being familiar with various collaboration agreements and Stockholm City's personnel policy. Keeping the school's finances in balance. - Managing orders and purchasing via Agresso. - Processing orders and accounting entries. All work at the school must be conducted with the student at the center, and decisions must be made based on this. Your competence and experience We are looking for someone with: A university or higher education degree in economics. Alternatively, other education combined with experience that is deemed equivalent overall. Very good understanding of and experience with budgeting, budget monitoring, forecasts, and financial analysis. Management experience with personnel responsibility in an area relevant to the position. Good digital competence and ability to work in various systems. It is meritorious if you have: Knowledge of various data systems within Stockholm City such as: LISA self-service, Agresso, Hypergene, eDok, etc. Some form of leadership training relevant to the position. Experience with responsibility for operations and facilities. Experience working in schools with administrative processes, budgeting, and monitoring. We are looking for someone who is a confident leader and can combine your expertise in economics and administration with an understanding of school operations. Driven by building structures that make a real difference. As a leader, you are strategic, structured, stable, and trustworthy. We place great emphasis on personal suitability and request that you do not contact us through media salespeople, recruitment sites, or similar. The recruitment process consists of interviews, work psychological tests, and reference checks. To be employed in Stockholm City schools, you must provide documentation from the police records office. The position will be filled provided it is not claimed by surplus personnel in Stockholm City. We warmly welcome your application! Stockholm City practices competence-based recruitment aimed at recognizing each person's competence and thereby counteracting discrimination. To work at our schools, you must provide a valid police records extract including both criminal records and suspicion registers before a job offer. Within the Education Administration, we apply individual salary setting regulated by HÖK and General Terms (AB).

Overview

Type

job

Status

active

Visibility

public

City

Rinkeby

Address

Lillbybacken 3

GPS

59.4123492, 17.8268461copyopen in

Email

[email protected]

Phone

08-50833168

Views

4

Published

12. 6. 2026

Edited

21. 6. 2026

Specifications